Bill Manager makes it easy to send ACH bank transfers to your vendors when they prefer to receive payments directly to their bank account. This guide walks you through the entire process of creating and sending an ACH bank transfer from start to finish.
Creating your ACH bank transfer
1- At the top of the page, select Pay.
2- Select + New Payment.
3- In the Pay page, begin adding your payment information under Payment details.
Adding vendor information
4- Add the Vendor business name. Start typing the vendor's business name in the search field:
- For existing vendors: Select the vendor from the dropdown list that appears as you type.
- For new vendors: Type the full business name and select + Add new vendor to create a new vendor profile.
5- Enter the payment amount.
6- Select the payment frequency. You can choose between a one-time payment or a recurring payment.
Adding invoice details (optional)
7- To include an invoice with your payment, select Add bill details.
This opens the bill details page, where you can:
- Select Browse to upload your invoice file from your device.
- Review the automatically scanned details and make any necessary edits
- Select Continue to pay once all details are correct
Bill Manager accepts PDF, JPEG, JPG, and PNG files up to 10MB. Upload one invoice per file. The system will scan your invoice and autofill payment details, but always review for accuracy. Use Replace to upload a different file or Cancel to remove it entirely.
Setting up how you pay
8- Choose how you want to pay using the dropdown menu to select your preferred payment method.
Setting up the ACH bank transfer
9- Select ACH bank transfer as the method the vendor will receive payment:
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For existing vendors:
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Use the dropdown menu to choose ACH bank transfer from saved delivery methods.
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If ACH bank transfer isn't a listed delivery method, you will need to select Manage delivery methods to add it.
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Next to ACH transfer, select +Add.
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Next, add the routing number and the account number for the vendor.
- Select Save when done.
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For new vendors:
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Select the Add delivery method box.
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Select +Add next to ACH transfer.
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Next, add the routing number and the account number for the vendor.
- Select Save when done.
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Scheduling and finalizing your ACH bank transfer
10- Choose the delivery date for the transfer. Select Custom date to pick a different delivery date. You can use the calendar icon to easily pick a date. Select Apply when done.
11- Add a memo to your payment (optional).
12- Add the vendor email so your vendor can receive a summary of the payment details.
13- Review all payment details carefully to ensure accuracy, including the mailing address.
14- Select Confirm and pay to schedule your ACH bank transfer.
15- Your ACH bank transfer is now successfully scheduled! From the success screen, you can:
- Download or print your payment summary.
- Select Notify vendor to email them the payment details.
- Select Go to dashboard to return to your main account view.
That's it! You've successfully scheduled an ACH bank transfer to your vendor. You can track the ACH bank transfer’s progress in the Payments tab.